Group Agreement For Acknowledgment and Release
Deposit This agreement is made between Burchfield Ministries International, Inc., of 1423 Country Road 101, Columbus, Texas 78934, (“BMI”), and ______(Church Name)_____________ of _________(Address)___________ (“the Group”). BMI and the Group in consideration of the mutual covenants set forth hereinafter agree as follows:
BMI runs a program, Country Camp Events, Mens Adavance, National Women’s Retreat,The Bridge Conference,Fall Retreats, Activities, Educational Sessions,Ministry Opportunities, (“Program”). The Group wishes to register a number of participants for the Program as a group.
Participation in Program
BMI agrees to accommodate the number of participants indicated by the Group on the Group Agreement Form for the Program on the date(s) indicated therein.
ACKNOWLEDGMENT AND RELEASE
A deposit of $20.00 per participant is required. The total deposit amount is based on the number of participants indicated on this Group Reservation Form. Deposits are due at least ten (10) business days prior to the event’s start date. The Group acknowledges that BMI relies on the Group’s indication of the number of participants, and that based on this representation by the Group, BMI may forego opportunities to book other individuals or groups because space and room to participate in the Program is limited. Thus, because of BMI’s potential for incurring losses if less participants are present than the number indicated by the Group, the Group agrees that the deposits are non-refundable and non-transferrable, and will be deducted from the final balance at the time of check-in. Please make all checks payable to: Country Camp.
Forms Duly Processed
A general Program Pack will be sent to the Group Contact person indicated below, providing him or her pre-camp preparatory information, including camp promotional materials, Camper Reservation Forms and all other applicable forms that may be required to be completed by each individual participant before check-in on the day of your event. Forms can be completed online using, or if applicable, scanning the sign-up code or a paper copy can be uploaded through your reservation dashboard. The Group must ensure that each participant has duly executed all forms required by BMI, either him or herself, or through a legal guardian if the individual is under the age of eighteen (18), and returned the same to BMI prior to the start date of the Program.
Penalty for Cancellation
Groups that cancel after making a reservation and signing this Agreement also forfeit their deposit for the reasons noted above. If, for some reason, a Group has less than the number Group Camper Agreement of participants indicated on the Group Reservation Form, the Group is still liable to pay fifty percent (50%) of the total amount due for each absent participant. The Group acknowledges and agrees that this payment is reasonable and fair compensation to BMI given that BMI would otherwise lose its earning capacity for each cancellation that it is unable to fill at short notice. If the Group checks in more participants than indicated on the Group Reservation Form the Group agrees to increase the deposit paid and the balance of fees at the time of check-in.
The Group is responsible to pay the complete balance upon arrival to the Country Camp campus. The required balance due will correspond with total reserved spaces noted, and agreed to on this form. Should the total number of campers increase at the time of registiration, an updated agreement for will need to completed.
Our Commitment To You
Our Country Camp Reservation Team can be contacted at 1-800-714-CAMP (2267) to answer any questions or provide support concerning your reservation. Frequently asked questions can be located at https://countrycamp.org/faq. It is our commitment and prayer to see you and your Group enjoy the best possible Country Camp experience.
AUTHORITY AND RELEASE AND WAIVER
Authority and Release and Waiver
By executing this agreement, I acknowledge on behalf of the Group that I am an authorized representative of the Group, and I have the authority to bind the Group to this Agreement. I also acknowledge and agree that in consideration of and for the right of the Group to participate in the Program, the Group hereby fully and forever releases, acquits, and discharges Burchfield Ministries International, Inc., Country Camp, Inc., Discovery Camp, Burchfield Ministries, and each of their directors, officers, employees, agents, and representatives and its related outreaches (collectively, “Country Camp”), from any and all claims, actions, causes of actions, liabilities, lawsuits, losses, judgments, demands, rights, damages, costs, loss of service, expenses, and compensation of every kind and nature whatsoever, either in law or in equity, which arise now or in the future in connection with the participants’ participation in the program. The Church understands and agrees that this release discharges Country Camp with respect to bodily injury, personal injury, illness, death, property damage, or any other loss or damage resulting from the participants’ participation in the Program.
I also acknowledge and agree that in consideration of and for the right of the Group to participate in the Program, the Group hereby expressly agrees to indemnify and hold harmless BMI, from any and all claims, actions, causes of actions, liabilities,lawsuits, losses, judgments, demands, rights, damages, costs, loss of service, expenses, and compensation of every kind and nature whatsoever, either in law or in equity, which arise now or in the future in connection with the participants’ participation in the program. The Church understands and agrees that this release discharges BMI with respect to bodily injury, personal injury, illness, death, property damage, or any other loss or damage resulting from the participants’ participation in the Program.
*This information will be agreed upon as a part of your Group Agreement Form.